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Advert-ID: 15103436

Executive Assistant to a Swedish fashion company!

Are you looking for new opportunities and would like to work in a global environment? We are now looking for a experienced Executive Assistant to join our client for 12 month. It will be a position with lots of responsibilty and lots of fun! Apply today, we work with ongoing selection!

Apply here!

City: Stockholm city

Job Category: HR / Office / Admin

Extent: Full time, 40h/v

Start date: 17 juni

Type of work: Staffing

About the role

In this role, you will be responsible for efficiently managing and coordinating calendars and email correspondence, ensuring optimal use of time through proactive planning. You will play a key role in organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up on action points. Additionally, you will oversee the coordination of both external and internal meetings and events, taking ownership of the annual meeting structure to ensure its development and effectiveness.

Furthermore, your responsibilities will extend to booking business travel arrangements, covering flights, transportation, and accommodations, as well as providing assistance to the Head of with specific personal needs. As a vital member of the team, you will offer comprehensive administrative support to the Head of and other key stakeholders, including tasks related to accounting and expense management.

In addition to these duties, you will be tasked with updating communication channels, particularly through our SharePoint platform, and producing and reviewing presentation materials. Acting as the primary point of contact for the office, you will ensure a welcoming and pleasant environment for all staff members and visitors, contributing to the overall positive atmosphere and smooth functioning of daily operations.

The position is a temp-position for 12 months and your application needs to be in English.

We are looking for

  • Experience from working as an Executive Assistant
  • Strong organizational skills and ability to work independently
  • Excellent communication skills and that you have worked with various stakeholders in international organisations
  • Proficiency in Microsoft Office suite and other administrative tools
  • Ability to multitask and prioritize effectively
  • Experience working in a fast-paced environment and adapting to new challenges
  • You who are fluent in English, booth in speech and writing - since it used on a daily basis

To succeed in the role, your personal skills are:

  • A true team-player, that helps and support others
  • Strong analytical and problem-solving skills
  • Prestigeless
  • Strong communication skills

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.

Become a part of Academic Work

When you apply to this job, you are becoming one of many consultants at Academic Work. This means that not only will you gain fantastic benefits, but also a team of consultant managers to support you through your career with us.

Read more about Academic Work
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Do you have questions about this job?

Philippa Backman or a colleague in the recruitment team will gladly answer you on Please specify advert-ID in your email: 15103436

Apply here!