About the role

In this role, you will take ownership of key legal operations workstreams, with a primary focus on legal billing and vendor management. You will ensure operational excellence in managing our legal e-billing processes and support the Legal Affairs team in financial oversight and vendor relationships.

Work tasks

• Manage and optimize our clint´s e-billing system (Brightflag), including overseeing billing processes, tracking spend across platforms, managing accruals and analysis, managing regular controls, and ensuring compliance with billing guidelines.
• Provide daily support for the legal e-billing system, resolving invoice issues, responding to inquiries, and training internal teams on vendor management processes.
• Partner with the finance team and law firms to manage invoicing, accruals, and reporting on budgets, costs, and resource utilization for financial oversight.
• Oversee vendor and outside counsel management, including supporting fee arrangement negotiations, managing law firm engagement letters, and developing a preferred law firm panel program.
• Advise the Legal Affairs team on budget strategies, spend optimization, and alternative fee arrangements with external legal service providers.
• Drive continuous improvement in billing and vendor management processes.
• Lead and support various legal operations projects, ensuring their successful completion by coordinating with legal and business stakeholders.

We are looking for

• You have 2–3 years of experience in a legal operations role focused on e-billing and outside counsel spend management, ideally in an international organization or large law firm.
• You have hands-on experience with e-billing systems (e.g., Brightflag) and a strong understanding of billing and accounting procedures.
• You have experience supporting rate and fee negotiations, creating reports and relevant metrics/statistics (including alternative fee arrangements), and managing relationships with law firms.
• You effectively bridge the gap between technical, legal, and business teams, aligning systems and processes with business needs.
• You have excellent stakeholder management and communication skills, with the ability to convey complex information clearly and effectively.
• You are inquisitive and challenge the effectiveness of current processes and procedures, constantly seeking ways to improve.

Our recruitment process

This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work.

Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.